Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

The Accounts Payable Specialist role will be responsible for ensuring supplier invoices are processed in a timely and accurate manner and assisting with weekly payment runs for global AP operations. The role works as a member of the Accounting team. Strong organizational skills, the ability to execute tasks with a high attention to detail and deliver results under deadlines are requirements for this role. This role will work closely with the US based Corporate AP team as well as the purchasing and accounting teams and business owners across the company.

This position is a 6-month contract and will report to the Director Accounting Operations, Dublin

Key Responsibilities:

• Manage invoice to payment process in accordance with our financial policies and procedures

• Provide exceptional customer service and timely response to both internal and external partners

• Process weekly payment runs of approved invoices due for payment

• Process the rent, utility amp; commission uploads to ensure timely payment

• Reconcile vendor statements, respond to vendor inquiries and, research and resolve discrepancies

• Support month-end, quarter end and year-end processes, including working with internal/external auditors as needed

• Ensure alignment with group processes in consultation with accounts payable management in the US

• Complete other duties and special projects as assigned

Remote: Employee is not required to be in or near an office frequently and works from a designated remote work location for the majority of the time. (Twice a month in-office and designated meetings)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

Basic Qualifications:

• Extensive accounts payable experience within a multinational environment (minimum three years)
• Detailed knowledge of Source to Pay (S2P) processes
• Experience of large corporate ERP systems such as Oracle/SAP
• Highly proficient in Excel/Google Sheets
• Excellent verbal and written communication skills

Preferred Qualifications:

• Degree in business related discipline or Finance/Accounting qualification
• Experience working in a fast-paced, high volume, high growth, multi-entity public company
• Exposure to working in a multi-currency environment
• Continuous improvement mindset
• Well-organized with ability work towards tight deadlines
• Ability to work independently and prioritise competing deliverables
• Experience within an accounting shared services organization
• Experience in working as part of a remote team

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $X/hour - $X/hour or $X - $X base salary

Illinois, Colorado, Massachusetts and Minnesota: $X/hour - $X/hour or $X - $X base salary

Washington, Maryland, New Jersey and New York (including NYC metro area): $X/hour - $X/hour or $X - $X base salary

Washington DC: $X/hour - $X/hour or $X - $X base salary

Ohio: $X/hour - $X/hour or $X - $X base salary 

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
• Stock: This role is eligible to receive Restricted Stock Units (RSUs).

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

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